Build your email signature
Pick a template, fill in your details, add social links and a photo, then copy it into your mail client. Free, runs in your browser, nothing is uploaded.
· · 3 min read
Step 1: Fill in your details
Open the Email Signature Generator and start typing. The preview updates as you go.
The fields available:
- Name, job title, company
- Email, and a secondary email if you use one
- Phone and website
- Calendar link, for booking pages
- Photo URL, which must be a publicly reachable image
Everything runs in your browser. Nothing is uploaded and there's no account.
Step 2: Pick a template
Six layouts, all built to render in real mail clients rather than only in a browser:
Classic, Modern, Corporate, Creative, Elegant, Tech.
They're table-based on purpose. That's the only layout approach Outlook renders predictably, and a signature that breaks in Outlook breaks for a large share of business email.
Step 3: Add social links
Add whichever you actually use. Available: LinkedIn, Twitter, GitHub, Instagram, Facebook, YouTube, TikTok, Telegram, WhatsApp, Medium, Dribbble.
Any field left blank is left out of the signature entirely, so an unused network costs you nothing.
Fewer is better. Every link is a decision you're asking the reader to make. Two or three that matter beat nine that don't.
Step 4: Add a photo, or don't
If you use one, the URL has to be public. An image on your own computer, or behind a login, will show as broken to everyone receiving it.
Two things to remember about images in email:
- Many clients block remote images until the recipient allows them, so never put contact details only inside an image.
- The image loads from wherever you host it, every time someone opens the email.
Step 5: Copy it
Two copy options:
Copy the signature gives you the formatted version. This is the one you want in almost every case. Paste it straight into your mail client's signature editor.
Copy HTML code gives you the raw markup, for cases where a system asks for HTML source: some CRMs, help desks, and company-wide signature tools.
Then follow the guide for your client: Gmail, Outlook, or Apple Mail.
What makes a signature work
The mechanics are easy; the judgement is the hard part. Briefly:
Keep it under about five lines. It appears on every message, including one-word replies.
Don't repeat what the email header already says. Your name and address are visible above the message.
Skip the legal disclaimer unless your industry requires one. They're long, nobody reads them, and their legal weight is doubtful.
Test it before rolling it out. Send to yourself and to one colleague on a different mail client.